A bulk of our conference time was invested in targeted group tag-ups. 1-1s: Given that tag-ups took over any project-specific conversations, this left 1-1s to be entirely coaching-centric (in fact, I would routinely delay topics from 1-1s to Tag-ups because they required the other guests). Our weekly cadence was based upon numerous key philosophies: Avoid ad-hoc meetings.
We found that the trap of ad-hoc conferences had a great deal of downsides. Initially, every one needs schedule coordination of participants, so it can press discussions out ("can I get 15 mins to talk about X" ends up taking place 2 weeks later on). However much more notably, the absence of a clear structure can typically result in ineffective conferences - people don't understand if it's an information sharing conference or a decision-making conference, and it's not clear what level of prep, etc is needed.
Our method to "tag-ups" turned into a distinct way to manage this. Reserve time. An imaginative experiment that became a trademark of our procedure. Much of our conferences included a long "bullpen" duration. The time was intentionally disorganized and with no program, where the only rule was that you needed to remain present.
Numerous of these discussions would have naturally ended up being ad-hoc meetings, and rather got managed in a timely manner. It likewise resulted in a much tighter leadership team considering that the list of interested parties in a subject was frequently various than may have been originally thought of. Replace read-outs/ conferences with broadcast emails: There were a handful of key regular broadcast e-mails that the group relied on, including my Sunday night email to the group.
Pre-reads ("Come ready and expect others to be prepared"). We nearly never "provided" anything in meetings. Materials were always sent ahead of time, and people were anticipated to pre-read. Nearly Official Info Here of our meetings were arranged to be 30 minutes and often ended early. Framing matters. Rather than jumping to services, groups quickly discovered how to ask the right "" and frame conversations in the proper way.
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